Application for Adding Surname in Birth Certificate (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for adding surname in birth certificate.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Inclusion of Surname in Birth Certificate

First, find the sample template for application for adding surname in birth certificate below.

To,
The Registrar,
Birth and Death Department,
___________ (City),
___________ (State),
India.

Subject: Application for Addition of Surname in Birth Certificate

Dear Sir/Madam,

I, ___________ (Your Full Name), resident of ___________ (Your Full Address), am writing this letter to kindly request you to add the surname to the birth certificate of my ___________ (son/daughter), named ___________ (Child’s First Name).

The birth certificate currently only mentions the first name as ___________ (Child’s First Name). However, we wish to add the surname ___________ (Child’s Surname) to it, making the full name as ___________ (Child’s Full Name).

The birth certificate was issued by your department on ___________ (Date of Issue) with the registration number ___________ (Registration Number). For your reference, I am enclosing a copy of the same along with this application.

I kindly request you to make this change as it is crucial for the future documentation and identification purposes of my ___________ (son/daughter). I understand that there may be certain procedures or charges involved. Please inform me of any necessary steps that need to be taken.

Thank you for considering my application. I hope for positive action from your side soon.

Yours sincerely,

_____________ (Your Full Name)
_____________ (Your Contact Number)
_____________ (Your Email ID)

Enclosures:
1. Copy of the Birth Certificate
2. Proof of Address
3. (Any other document if required)

Below I have listed 5 different sample applications for “application for adding surname in birth certificate” that you will certainly find useful for specific scenarios:

Application for Adding Surname in Birth Certificate Due to Adoption

To,
The Registrar,
Municipal Corporation,
[City Name],
[State Name],
India.

Subject: Application for Adding Surname in Birth Certificate Due to Adoption

Respected Sir/Madam,

I, [Your Full Name], a resident of [Your Address], am writing this application to formally request the addition of the surname to my adopted child’s birth certificate.

We were blessed with [Adopted Child’s Full Name] through legal adoption process on [Date of Adoption]. As part of this process, we would like to add our family surname to [Adopted Child’s Full Name]’s birth certificate to reflect our familial ties and for all future legal and personal purposes.

The original birth certificate was issued by your esteemed office, and we kindly request you to issue a new one reflecting the changes. We understand that this process may require verification of the adoption documents, which we are ready to provide upon request.

Here are the details of the birth certificate for your reference:

1. Name on Birth Certificate: [Adopted Child’s Full Name]
2. Date of Birth: [Adopted Child’s Date of Birth]
3. Place of Birth: [Adopted Child’s Place of Birth]
4. Birth Certificate Number: [Adopted Child’s Birth Certificate Number]

We are also enclosing a copy of the adoption certificate and the original birth certificate along with this application.

We kindly request you to update the surname to [New Surname] in the birth certificate at the earliest convenience. We would be truly grateful for your assistance in this matter.

Thank you for your understanding and cooperation.

Yours Sincerely,

[Your Full Name]
[Your Contact Number]
[Your Email Address]
[Date of Application]

Application for Inserting Surname in Birth Certificate for Passport Requirement

To,
The Registrar,
Office of Births and Deaths,
[City Name],
[State Name],
India

Subject: Application for Inserting Surname in Birth Certificate

Respected Sir/Madam,

I, [Your Full Name], resident of [Your Residential Address], am writing this letter to bring to your kind attention that my birth certificate, registered under the birth registration number [Your Birth Registration Number], does not mention my surname.

This omission has presented a problem for me while applying for my passport, as the passport authorities require a birth certificate with the full name for validation. As you can understand, without a passport, it becomes challenging to undertake international travel for various purposes such as studies, work, or tourism.

Therefore, I kindly request you to add my surname, [Your Surname], to my existing birth certificate. I am providing the necessary documents that can be used as proof of my full name.

I understand that there might be formalities and procedures to be followed, and I am ready to comply with them. I would be grateful if you could guide me through the steps.

Thank you for considering my application. I appreciate your prompt attention to this matter and look forward to your favorable response.

Yours sincerely,

[Your Full Name]
[Your Contact Number]
[Your Email Address]
[Date]

Application for Name Change in Birth Certificate After Marriage

To,
The Registrar,
Municipal Corporation,
[City Name],
[State Name],
India.

Subject: Application for Name Change in Birth Certificate After Marriage

Dear Sir/Madam,

I, [Your Full Name], resident of [Your Complete Address], would like to bring to your attention that I got married on [Marriage Date] and post marriage, I have changed my surname from [Your Maiden Surname] to [Your Married Surname] as per the custom of my community.

I have updated my surname in all significant legal documents such as PAN Card, Aadhaar Card, Passport, etc., but my birth certificate still carries my maiden surname. In order to ensure consistency in all my legal documents, I am writing this application to request a change of surname in my birth certificate.

I was born on [Your Birth Date] in [City Name], and my birth was registered with the [City Name] Municipal Corporation. The birth certificate number is [Birth Certificate Number]. I have attached a copy of my birth certificate, marriage certificate and other necessary documents verifying the change of my surname for your reference.

I kindly request you to initiate the necessary procedures to facilitate the change of my surname in my birth certificate from [Your Maiden Surname] to [Your Married Surname]. I am ready to provide any further documents or information required for this process.

I appreciate your attention and prompt action in this matter.

Thank you for your time and consideration.

Yours faithfully,

[Your Full Name]
[Your Contact Number]
[Your Email Address]

Enclosures:
1. Copy of Birth Certificate
2. Copy of Marriage Certificate
3. Copy of PAN Card
4. Copy of Aadhaar Card
5. Copy of Passport

Application for Adding Surname in Birth Certificate After Paternity Determination

To,
The District Registrar,
Births and Deaths Registration Office,
[City Name],
[State Name],
India.

Subject: Application for Adding Surname in Birth Certificate After Paternity Determination

Respected Sir/Madam,

I, [Your Full Name], the legal father of [Child’s Full Name], am writing this letter to request a modification in my child’s birth certificate.

Recently, through a paternity determination process, I have been legally identified as the father of my child, [Child’s Full Name], born on [Date of Birth]. Hence, I am seeking your help to add my surname, [Your Surname], to my child’s birth certificate.

I am enclosing herewith the necessary documents for your perusal and records. These include the copy of the court order establishing my paternity, copy of the existing birth certificate, and a certified copy of my identification.

I understand the importance of accurate official records and the role they play in a child’s life. I hope this matter can be addressed promptly to ensure no future inconvenience for my child.

I sincerely thank you for your understanding and your assistance in this matter. I request you to kindly guide me through any other formalities, if necessary.

Thank you.

Yours faithfully,

[Your Full Name]
[Your Address]
[City, State, Pin]
[Your Contact Number]
[Your Email Address]
[Date]

Application for Correction of Surname in Birth Certificate Due to Typographical Error

To,
The Registrar,
Municipal Corporation,
[City, State]

Subject: Application for Correction of Surname in Birth Certificate Due to Typographical Error

Respected Sir/Madam,

I, [Your Full Name], resident of [Your Full Address], am writing this letter to bring to your kind attention a typographical error in my birth certificate. I have noticed that there is a misspelling in my surname. The current spelling on the document is “[Incorrect Surname]”, whereas the correct spelling is “[Correct Surname]”.

This error has been causing me considerable inconvenience in various official procedures, such as school admissions and passport application. Hence, I kindly request your good office to take this matter into immediate consideration and rectify the error as soon as possible.

I am attaching herewith the necessary documents including the original birth certificate, my Aadhaar card, and my parents’ identity proofs for your perusal and necessary action.

I hope that this request will be met with your immediate attention. I would be grateful if the corrected certificate could be issued at the earliest to avoid any further complications.

Thank you for your understanding and prompt action in this regard.

Yours sincerely,

[Your Full Name]
[Your Contact Number]
[Date]

How to Write Application for Adding Surname in Birth Certificate

Some writing tips to help you craft a better application:

1. Start with your name, address, and contact details.
2. Address the letter to the appropriate authority.
3. State the purpose of your letter clearly – you want to add a surname to the birth certificate.
4. Include the full name and date of birth of the person whose certificate is being updated.
5. Provide the correct surname that needs to be added.
6. Explain briefly why the surname was not included initially, if applicable.
7. Attach relevant documents like proof of identity, proof of parentage, or court orders, if required.
8. Politely request them to make the necessary changes.
9. Thank them for their time and consideration.
10. End with your name and signature.

Related Topics:

• Application to Include Spouse’s Name in Service Book
• Application for Nominee Addition in Bank Account
• Application for Entry of New Name in Ration Card

View all topics →

That’s it.

I am sure you will get some insights from here on how to write “application for adding surname in birth certificate”. And to help further, you can also download all the above application samples as PDFs by clicking here.

And if you have any related queries, kindly feel free to let me know in the comments below.