Sick Leave Application for Office Employees (with Samples & PDFs)
I have listed sample templates to help you craft an effective and professional sick leave application for office employees.
Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.
Illness-Related Leave Application for Professionals
First, find the sample template for sick leave application for office employees below.
To,
The Manager,
[Company Name],
[Company Address],
[City], [State] [Pincode]
Subject: Application for Sick Leave
Respected Sir/Madam,
I am writing this letter to inform you that I am not able to attend work for the next [number of days] starting from [date]. I have been diagnosed with [specific illness] and my doctor has advised me to take complete rest for a few days to recover fully.
I understand the responsibilities of my position, and I assure you that I have delegated my immediate tasks to [colleague’s name] who is very capable. He/She will handle my work until I am able to resume my duties. I am confident that the work will not suffer during my absence.
I will make sure to check my emails periodically in case any crucial correspondence needs my attention and will be available over the phone in case of any emergencies.
I apologize for any inconvenience caused due to my absence and I am grateful for your understanding in this matter. I will ensure to submit the necessary medical records and doctor’s certificate for your reference upon my return.
Thank you for your kind attention and support during this time. I look forward to rejoining work as soon as I am medically cleared to do so.
Yours sincerely,
[Your Name],
[Your Position],
[Your Employee ID]
[Date]
[Contact Information]
Below I have listed 5 different sample applications for “sick leave application for office employees” that you will certainly find useful for specific scenarios:
Personal Medical Emergency Application for Office Employees
To,
The Manager,
[Company Name],
[Company Address],
Subject: Personal Medical Emergency Application
Respected Sir/Madam,
I am writing to inform you that I am facing a medical emergency and require immediate attention. Due to the severity of my condition, I am unable to continue my work as efficiently as required. Therefore, I request you to kindly grant me leave for [number of days] days starting from [date] to [date].
I understand that my sudden absence might cause inconvenience to the team, but I assure you that I have handed over my work responsibilities to my colleague, [colleague’s name], who has agreed to cover for me during my absence.
As per the company policy, I have also attached the necessary medical documents and prescriptions from my doctor as proof of my condition. I promise to keep you informed about my health status and will notify you in case any further extension is needed. Rest assured, I will resume my work as soon as my health permits.
I hope you understand my situation and grant me the required leave. I look forward to your kind consideration and cooperation in this matter.
Thank you.
Yours Sincerely,
[Your Name]
[Employee ID]
[Designation]
Mental Health Break Application for Stressed Employees
To,
The Manager,
[Company Name],
[Company Address],
Subject: Mental Health Break Application for Stressed Employees
Respected Sir/Madam,
I am writing this application to request a mental health break on behalf of myself and other employees who may be experiencing stress and related issues at work. It has come to my attention that the workload and tight deadlines in our projects and assignments have taken a toll on our mental well-being.
In recent times, there has been a growing awareness about the importance of mental health in overall well-being, and it has become essential for employers to support their employees in this regard. Studies have shown that mental health issues can negatively impact productivity, interpersonal relationships, and overall quality of life.
In light of this, I kindly request you to consider granting a mental health break of [Number of Days] for the employees experiencing high stress levels. This break would enable us to rejuvenate and regain our focus, which would eventually prove beneficial for the organization as a whole.
I understand that the company’s operations cannot be stalled, and I assure you that we will work efficiently to complete the pending tasks before going on this mental health break. We will also ensure a smooth handover of our responsibilities to our teammates, so there is no disruption in the workflow.
I hope you will empathize with our situation and approve this request for a mental health break. We would be grateful for your understanding and support in maintaining a healthy work environment.
Thanking you in anticipation.
Yours sincerely,
[Your Name]
[Designation]
[Department]
[Employee ID]
Application for Family Care Leave to Support Unwell Relatives
To,
The Principal,
[School/College Name],
[Address],
[City, Postal Code]
Subject: Application for Family Care Leave to Support Unwell Relatives
Respected Sir/Madam,
I, [Your Name], working as a [Your Designation] at your esteemed institution, am writing to request a family care leave of [Number of Days] days starting from [Start Date] to [End Date]. The purpose of this leave is to attend to my ailing [Relationship with the Unwell Relative, e.g., mother, father, or spouse] who has been suffering from [Medical Condition, e.g., prolonged illness or surgery].
As I am the primary caregiver in my family, my presence is crucial at this time to support my unwell relative both emotionally and practically. I will be responsible for taking my relative to the hospital for regular check-ups and managing their medications and recuperation at home. It is of utmost importance that I am available to provide the necessary care and comfort needed during this difficult period.
I assure you that I have completed my work until the requested leave period and have handed over my responsibilities to my colleague [Colleague’s Name] to ensure that there is no disruption in the workflow. I have also informed the concerned faculty members and the administration about my absence.
I kindly request your understanding and approval for this family care leave application. I will be reachable via phone and email should there be any urgent matters that require my attention. I am committed to resuming my duties with added enthusiasm and dedication upon my return.
Thanking you in advance for your understanding and support.
Yours sincerely,
[Your Name]
[Your Designation]
[Contact Number and Email]
[Date]
Temporary Disability Leave Application for Office Workers
To,
The Manager,
[Company Name],
[Office Address],
[City],
Subject: Temporary Disability Leave Application
Respected Sir/Madam,
I hope this letter finds you in good health. I am writing to inform you that, unfortunately, I have recently encountered an accident which has resulted in a temporary disability. Due to this unforeseen event, I am unable to perform my duties efficiently and require time to recover.
As per the doctor’s recommendation, I need to take complete rest for [number of days] days starting from [start date] to [end date]. I understand that my absence may cause some inconvenience, but I assure you that I will make every effort to ensure a smooth handover of my responsibilities to my colleagues.
I have attached the medical certificate and other relevant documents for your kind perusal. I kindly request you to grant me temporary disability leave for the mentioned period. I would be grateful for your understanding and support during this critical time.
Thank you for your attention to this matter.
Yours sincerely,
[Your Name],
[Your Designation],
[Employee ID],
[Department],
[Contact details]
Work from Home Application due to Prolonged Illness for Employees
To,
The Manager,
[Company Name]
[Address]
Subject: Work from Home Application due to Prolonged Illness
Respected Sir/Madam,
I am writing this application to request your permission to work from home due to my prolonged illness. I have been diagnosed with [mention illness] and my doctor has advised me to take proper rest and avoid any kind of travel or exertion for the next [mention duration].
Considering the nature of my illness and the ongoing treatment, I am unable to attend the office physically. However, I am confident that I can perform my duties and responsibilities effectively from home. I have a stable internet connection and all the necessary equipment required to carry out my job remotely.
Kindly grant me permission to work from home for the stipulated duration mentioned by my doctor. I assure you that I will maintain the same level of dedication and productivity as I do while working from the office. I have also informed my team members and have made necessary arrangements to ensure seamless communication and coordination during this period.
Please find attached the medical certificate and prescription from my doctor as proof of my illness.
I request your kind consideration in this matter and hope for a positive response.
Thanking you,
Yours sincerely,
[Your Name]
[Designation]
[Employee ID]
[Contact Information]
How to Write Sick Leave Application for Office Employees
Some writing tips to help you craft a better application:
- Begin with a formal salutation, such as “Dear [Manager’s Name]” or “Respected [Manager’s Name]”.
- Clearly mention the purpose of the application in the subject line, for example, “Sick Leave Application” or “Application for Medical Leave”.
- Provide a brief reason for your sick leave, stating the nature of your illness or medical condition.
- Specify the duration of your leave, including the start and end dates, and ensure they are accurate.
- Attach relevant medical documents, such as a doctor’s note or prescription, as proof of your illness.
- Assure your manager that you will complete any pending work or handover your responsibilities to a colleague, if necessary.
- Include your contact information, in case your manager needs to get in touch with you during your absence.
- End the application with a polite closing, such as “Sincerely” or “Yours faithfully”, followed by your name and designation.
- Proofread the application to ensure it is free from errors and maintains a professional tone.
- Submit the application in a timely manner, preferably before the start of your leave, or as soon as possible if it is an emergency.
Related Topics:
- Fee Payment in Installments Request Application
- Application to Principal Asking for Fee Structure
- Cancellation of Admission & Fee Refund Request Application
That’s it.
I am sure you will get some insights from here on how to write “sick leave application for office employees”. And to help further, you can also download all the above application samples as PDFs by clicking here.
And if you have any related queries, kindly feel free to let me know in the comments below.
