Application for Annual Leave (with Samples & PDFs)
I have listed sample templates to help you craft an effective and professional application for annual leave.
Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.
Application for Scheduled Annual Vacation Time
First, find the sample template for application for annual leave below.
To,
The Manager,
[Company’s Name],
[Company’s Address],
Subject: Application for Annual Leave
Respected Sir/Madam,
I, [Your Name], working as [Your Position] in the [Your Department] department, am writing this letter to formally request your approval for my annual leave. I would like to take this leave from [Start Date] to [End Date], making it a total of [Number of Days] days.
During this period, I plan to [Briefly explain the reason for the leave, e.g., spend time with my family, attend a wedding, go for a vacation, etc.]. I assure you that I have handed over all my responsibilities to [Co-worker’s name], who will be taking care of my tasks during my absence.
I kindly request you to approve my leave application and oblige. I am attaching all the necessary documents for your reference. If there is any work-related issue during my absence, I can be reached at [Your Email Address] or [Your Phone Number].
Looking forward to your kind consideration.
Thank you.
Yours sincerely,
[Your Name]
[Your Employee ID]
[Your Department]
[Today’s Date]
Below I have listed 5 different sample applications for “application for annual leave” that you will certainly find useful for specific scenarios:
Application for Annual Leave to Attend a Family Reunion
To,
[Recipient’s Name]
[Recipient’s Position]
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]
Subject: Application for Annual Leave to Attend a Family Reunion
Dear [Recipient’s Name],
I hope this letter finds you in good health and high spirits. I am writing to formally request your approval for my annual leave, which I would like to use to attend a family reunion.
The reunion is scheduled to take place from [Start Date] to [End Date], and it is a significant event that happens once every few years. It will be held in [Location of the Reunion] and will involve members of our extended family from various parts of the country. This gathering is of immense importance to us as it strengthens our familial bonds and allows us to spend quality time together.
Given the importance of the event, I will need [Number of Days] off work starting from [Start Date] to [End Date]. I have ensured that all my current projects and duties are up to date and have also prepared a detailed handover plan. [Colleague’s Name], who is familiar with my work, has kindly agreed to cover my responsibilities during my absence.
I assure you that I will be available via email for any emergencies or if any clarification is needed in my area of work. I will make sure that my absence will not cause any hindrance to our team’s progress or the operations of the company.
I kindly request you to approve my leave application at your earliest convenience so that I can confirm my travel plans. I am looking forward to your positive response.
Thank you very much for your understanding and support in this matter. I am confident that this time off will help me recharge and return to work with renewed energy and focus.
Yours sincerely,
[Your Name]
[Your Position]
[Your Employee ID]
[Your Email Address]
[Your Contact Number]
[Date]
Application for Annual Leave for Personal Health and Wellness
To,
The Manager,
[Company Name],
[Company Address],
[City, State, Pin Code]
Subject: Application for Annual Leave for Personal Health and Wellness
Dear Sir/Madam,
I am writing this letter to formally request my annual leave, which I have not utilized this year. I am planning to take time off from [Start Date] to [End Date] inclusive, for [Number of Days] days.
The main reason behind this leave application is to attend to my personal health and wellness. In the recent past, due to the work pressure and the ongoing pandemic, I have not been able to pay enough attention to my physical and mental health. I believe this time off will allow me to rejuvenate and come back to work with more energy and fresh perspective.
I have made all the necessary arrangements to ensure that my absence does not disrupt the workflow. [Coworker’s Name] has kindly agreed to oversee my responsibilities during this period. Hence, I assure you that my absence will not cause any inconvenience.
I kindly request you to approve my leave application. I understand the leave policy of our organization and I assure you that I will adhere to the same. I am willing to provide any additional information required regarding my leave.
Thank you for considering my application. I am looking forward to your positive response.
Yours sincerely,
[Your Name],
[Your Position],
[Date]
Application for Annual Leave to Pursue a Hobby or Interest
To,
[Your Superior’s Name],
[Your Position],
[Your Department],
[Your Company’s Name],
[Your Company’s Address],
[City, State, ZIP Code]
Subject: Application for Annual Leave
Respected [Your Superior’s Name],
I hope this letter finds you in good health.
I am writing to formally apply for my annual leave, which I’d like to take from [start date] to [end date]. The duration of this leave would be [number of days] days.
The purpose of this leave is to pursue a hobby of mine, which is [describe your hobby or interest briefly]. This pursuit is not merely a pastime but a passion that adds to my overall well-being, enriches my life, and broadens my perspective. I believe that this break will not only help me rejuvenate but also boost my productivity once I’m back at work.
I have ensured that all my current tasks and responsibilities are up-to-date and have made necessary arrangements with [a colleague’s name or a team name] to cover my duties in my absence. I assure you that my leave will not cause any inconvenience or hindrance to the ongoing projects or team’s workflow.
I kindly request you to consider my application and grant me the leave. If there are any further details or paperwork required, please let me know.
Thank you for your understanding and support. Looking forward to your positive response.
Yours sincerely,
[Your Name]
[Your Position]
[Your Employee ID]
[Contact Details]
Application for Annual Leave for an Extended Vacation
To,
[Recipient’s Name]
[Recipient’s Position]
[Company Name]
[Company Address]
Subject: Application for Annual Leave for an Extended Vacation
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to inform you that I wish to take my annual leave from [Start Date] to [End Date]. This period amounts to a total of [Number of Days] days, inclusive of weekends.
This extended leave is for the purpose of a family vacation that has been planned for a long time. It is an important occasion for us as it is a rare opportunity for my entire family to be together, given our varied schedules and commitments.
I understand the responsibilities of my role in [Company Name] and so, to ensure a smooth workflow in my absence, I have planned to complete all my pending tasks and projects before my departure. Furthermore, I would be happy to delegate my immediate responsibilities to a trusted colleague, if required.
I assure you that I will be reachable via email for any urgent matters that may arise during my vacation. I am confident that my absence will not cause any significant disruption to our team’s operations.
I kindly request your approval for this leave at the earliest convenience, as it will help me finalize my travel arrangements. I am hopeful for a positive response.
Thank you for your attention to this matter. I look forward to your understanding and support in granting me this leave.
Yours sincerely,
[Your Name]
[Your Position]
[Your Contact Information]
Application for Annual Leave to Volunteer in the Community
To,
The Manager,
[Company Name]
[Company Address]
Subject: Application for Annual Leave to Volunteer in the Community
Dear Sir/Madam,
I hope this letter finds you in the best of health and spirits. I, [Your Name], an employee in the [Your Department] department, am writing to request your approval for my annual leave. I wish to use this time from [Start Date of Leave] to [End Date of Leave], to volunteer in our local community.
The objective of my volunteering endeavor is to participate in a community development program organized by [Name of the NGO/Group]. This program aims at assisting the underprivileged sections of our society by offering educational support, health and hygiene awareness, and skill development workshops.
I strongly believe that this opportunity will allow me to give back to our community and contribute to its overall growth. Moreover, it will also enable me to broaden my horizons and gain valuable life experiences that could serve to enhance my work at [Company Name].
I have ensured that all my responsibilities and tasks up to the said date have been completed. For any pending or upcoming tasks during my absence, I have briefed my colleague, [Colleague’s Name], who has kindly agreed to oversee them to ensure a smooth workflow.
I assure you that my return to work on [Return Date] will be punctual, and I will strive to work harder to make up for the time lost.
I am hopeful that you will consider my request favorably. Thank you for your understanding and support.
Yours Sincerely,
[Your Name]
[Your Employee ID]
[Your Contact Information]
[Today’s Date]
How to Write Application for Annual Leave
Some writing tips to help you craft a better application:
- Begin with a formal greeting to your supervisor or HR department.
- Clearly state the purpose of the letter, which is to request annual leave.
- Mention the specific dates for your planned leave.
- Provide a brief explanation about why you require the leave.
- If possible, detail your plan to manage your workload while you’re away.
- Assure your employer that you will be reachable in case of emergencies.
- Express gratitude towards your employer for considering your leave application.
- End the letter with your name and contact information.
- Proofread the application before sending to avoid any mistakes.
- Keep the tone polite and professional throughout.
Related Topics:
- Free Studentship Application to Principal
- Three Days Leave Application to Principal
- Half Holiday Application to Headmaster
That’s it.
I am sure you will get some insights from here on how to write “application for annual leave”. And to help further, you can also download all the above application samples as PDFs by clicking here.
And if you have any related queries, kindly feel free to let me know in the comments below.
