Transfer Certificate (TC) Withdrawal Request (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional transfer certificate (tc) withdrawal request.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Withdrawing TC Request

First, find the sample template for transfer certificate (tc) withdrawal request below.

To,
The Principal,
[Name of the School],
[Address of the School],

Subject: Request for Transfer Certificate (TC)

Respected Sir/Madam,

I, [Your Full Name], parent/guardian of [Student’s Full Name], who is studying in class [Student’s Current Class] of your esteemed school, kindly request you to issue a Transfer Certificate for my child.

Due to some unavoidable personal circumstances, we are relocating to [Name of the New City/Town] and, hence, my child will no longer be able to continue his/her studies in your school. In light of this situation, he/she has to get admitted to a new school in the city we are moving to. The new school requires a Transfer Certificate from the current school for the admission process.

I kindly request you to process this application as soon as possible, as we need to secure admission for my child in the new school. I am willing to clear all pending fees or dues, if any, for the completion of this process.

We are very grateful for the quality education and moral guidance provided by your school, which has greatly benefitted my child.

Thank you for your understanding and prompt action in this regard.

Yours sincerely,

[Your Full Name]
[Your Contact Number]
[Your Email Address]
[Date]

Below I have listed 5 different sample applications for “transfer certificate (tc) withdrawal request” that you will certainly find useful for specific scenarios:

Application for Withdrawal of TC following a Change in Educational Plans

Application for Withdrawal of TC following a Change in Educational Plans

To,
The Principal,
[Name of School],
[Address of School],
[City, Pincode]

Subject: Application for Withdrawal of TC following a Change in Educational Plans

Respected Sir/Madam,

I, [Your Name], am a student of Class [Class and Section] at your esteemed institution, bearing Roll No. [Roll Number]. Due to unforeseen circumstances, I had initially applied for the Transfer Certificate as my family had planned to move to another city. However, I am writing this letter to inform you that there has been a significant change in our educational plans and my family has decided not to move.

In light of these new developments, I kindly request you to cancel my earlier application for the Transfer Certificate and allow me to continue my studies in your prestigious institution. I am eager to resume my studies and participate in all the curricular and extra-curricular activities organized by the school.

I hope you will consider my request and take the necessary steps to undo the withdrawal process. I assure you of my dedication and commitment to my studies and to the school.

Thanking you.

Yours sincerely,

[Your Name]
[Class and Section]
[Roll Number]
[Contact Number]

Application for TC Withdrawal to Accommodate Personal Health Issues

Application for TC Withdrawal to Accommodate Personal Health Issues

To,
The Principal,
[Name of the School],
[Address],
[City, State, PIN Code]

Subject: Application for TC Withdrawal to Accommodate Personal Health Issues

Respected Sir/Madam,

I am [Your Name], a student of class [Your Class and Section] bearing Roll Number [Your Roll Number] in your esteemed institution. I regret to inform you that I am facing severe health issues which are making it difficult for me to continue my studies in the current school environment.

Given the nature of my health problems, it has become imperative for me to seek personalized care and attention. After thorough discussion and evaluation with my parents and doctors, we have come to the conclusion that I need to withdraw from the school in order to focus on my health and well-being.

In light of these circumstances, I kindly request you to issue my Transfer Certificate (TC) at the earliest. This would enable me to effectively manage my health condition while also exploring alternative avenues for continuing my education without causing a disruption in my studies.

I would be grateful for your understanding and prompt action in this matter. Please let me know if there are any formalities or procedures that I need to complete in order to facilitate the withdrawal process.

Thank you for your attention and support during my time at [Name of the School]. I truly appreciate the educational opportunities and the nurturing environment that the school has provided me.

Yours sincerely,

[Your Name]
[Your Class and Section]
[Your Roll Number]
[Date]

Application for TC Request Withdrawal after Cancelling Admission Decision

Application for TC Request Withdrawal after Cancelling Admission Decision

To,
The Principal,
[Name of the School/College],
[Address],
[City],
[Date]

Subject: Application for TC Request Withdrawal after Cancelling Admission Decision

Respected Sir/Madam,

I, [Your Name], parent/guardian of [Student’s Name], who was recently admitted to your esteemed institution in class [Class and Section]. I am writing this application to inform you that, due to unforeseen personal circumstances, we have decided to cancel the admission of our child in your school/college.

In light of this decision, I kindly request you to withdraw the Transfer Certificate (TC) request that was submitted to the previous institution ([Previous School/College Name]) on behalf of my child. I regret any inconvenience this may have caused to the administration.

I appreciate your understanding in this matter, and I look forward to your prompt action regarding the withdrawal of the TC request.

Thanking you in advance.

Yours sincerely,

[Your Name]
[Contact Details]
[Address]

Application for TC Withdrawal after a Gap Year Decision

Application for TC Withdrawal after a Gap Year Decision

To,
The Principal,
[School Name],
[School Address],
[City], [Postal Code]

Subject: Application for Transfer Certificate Withdrawal after a Gap Year Decision

Respected Sir/Madam,

I, [Your Full Name], was a student of your esteemed institution in Class [the class you were in before taking the gap year], Roll Number [Your Roll Number]. I took a gap year after completing the [previous academic session] session due to personal reasons.

After careful consideration, I have decided to continue my studies and now wish to withdraw my Transfer Certificate (TC). I would like to request that my name be re-enrolled in the school for the upcoming academic session.

I assure you that I will put in my best efforts to make up for the time lost and maintain the high standards of your institution. I kindly request your support and guidance as I rejoin the school.

Please consider my request and grant me permission to withdraw my TC and re-enroll in the school. I am enclosing my gap year details and previous academic records for your reference.

Thank you for your understanding and cooperation.

Yours sincerely,

[Your Full Name]
[Your Address]
[City], [Postal Code]
[Contact Number]
[Email Address]
[Date]

Application for Transfer Certificate Withdrawal Following Financial Hardship

Application for Transfer Certificate Withdrawal Following Financial Hardship

To,
The Principal,
[School Name],
[School Address],
[City],
[Date]

Subject: Application for Transfer Certificate Withdrawal Following Financial Hardship

Respected Sir/Madam,

I, [Your Name], the parent/guardian of [Student’s Name], studying in [Class/Grade] in your esteemed institution, kindly request you to grant the withdrawal of my ward’s Transfer Certificate (TC). Due to unforeseen financial hardship, we are unable to continue his/her education in your esteemed institution.

Our family has been facing significant financial difficulties and, as a result, we have made the tough decision to shift my ward to a more affordable school. It is with a heavy heart that we take this step, as we have always been proud to be a part of your school’s community.

I kindly request you to consider our situation and provide the necessary Transfer Certificate at the earliest. This would help us ensure a smooth transition for my ward to the new school.

We are extremely grateful for the education and support that your esteemed institution has provided to my ward throughout his/her academic journey. We appreciate your understanding and assistance in this matter.

Thanking you in advance.

Yours sincerely,

[Your Name]
[Parent/Guardian of Student’s Name]
[Contact Number]
[Email Address]

How to Write Transfer Certificate (TC) Withdrawal Request

Some writing tips to help you craft a better application:

  1. Start with a clear and concise subject line, such as “Request for Transfer Certificate Withdrawal.”
  2. Address the application to the appropriate authority, such as the Principal or Head of the institution.
  3. Begin with a formal salutation, such as “Respected Sir/Madam” or “Dear [Authority’s Name].”
  4. Introduce yourself by mentioning your name, class, and roll number, if applicable.
  5. Briefly explain the reason for your request to withdraw the Transfer Certificate, such as relocation or admission to another institution.
  6. Provide any required supporting documentation, such as proof of new school admission, if applicable.
  7. Include the date of your Transfer Certificate issuance, if available.
  8. Politely request the recipient’s assistance in processing your withdrawal request as soon as possible.
  9. Thank the recipient for their attention and assistance in the matter.
  10. End the application with a formal closing, such as “Yours sincerely” or “Yours faithfully,” followed by your full name and contact information.
  11. Proofread your application for grammar, spelling, and punctuation errors before submission.

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That’s it.

I am sure you will get some insights from here on how to write “transfer certificate (tc) withdrawal request”. And to help further, you can also download all the above application samples as PDFs by clicking here.

And if you have any related queries, kindly feel free to let me know in the comments below.

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