Hostel Leave Application Request (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional hostel leave application request.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Hostel Leave Approval

First, find the sample template for hostel leave application request below.

To,
The Warden,
XYZ Hostel,
ABC University,
City, Pincode

Subject: Application for Hostel Leave

Respected Sir/Madam,

I, [Your Full Name], a resident of room number [Room Number], am writing this application to formally request for a leave from the hostel for a duration of [Number of Days] days. My leave would commence from [Date of Starting the Leave] and end on [Date of Ending the Leave].

The purpose of this leave is to attend a family function at my home in [Your Hometown], and it is of utmost importance that I be present for the same. During the mentioned period, I assure you that I will not involve myself in any activity that might hamper the reputation of our esteemed institute.

I understand that it is my responsibility to meet the necessary hostel leave policies and maintain decorum. I assure you that I will inform my roommate(s) about my absence and make sure my responsibilities are duly taken care of during my leave.

I kindly request you to consider my application and grant me the necessary permission to proceed with my plans. I am ready to provide any further information, if needed.

Thank you for your understanding and consideration.

Yours sincerely,

[Your Full Name]
[Your Roll Number]
[Your Contact Number]
[Your Email Address]
[Date]

Below I have listed 5 different sample applications for “hostel leave application request” that you will certainly find useful for specific scenarios:

Hostel Departure Application for Permanent Residence Change

Hostel Departure Application for Permanent Residence Change

To,
The Warden,
(Name of Hostel),
(Name of College/University),
(Address),
(City), (Pin code)

Subject: Hostel Departure Application for Permanent Residence Change

Respected Sir/Madam,

I, (Your Full Name), a student of (Course Name), bearing Roll No. (Roll Number), am currently residing in Room No. (Room Number) of the (Hostel Name) in our esteemed college/university. I am writing this application to kindly inform you that due to a change in my permanent residence, I will be leaving the hostel facilities.

My family has recently moved to a new location, which is in close proximity to the college/university. This change in our permanent residence has made it feasible for me to travel to college on a daily basis without needing the hostel accommodation. I kindly request you to grant me permission to vacate the hostel premises by (Date of Departure).

I assure you that I will clear any outstanding dues and follow the hostel’s formalities before my departure. I am grateful for the facilities and support provided during my stay in the hostel, and I have enjoyed my time here. Kindly acknowledge my application and grant your approval for the same.

Thanking you in anticipation.

Yours sincerely,
(Your Full Name)
(Room Number),
(Hostel Name)
(Roll Number),
(Course Name),
(Name of College/University),
Contact No.: (Your Mobile Number),
Date: (Current Date)

Application to Visit Family from Hostel During Holidays

Application to Visit Family from Hostel During Holidays

To,
The Warden,
(Name of the Hostel),
(Address),
(City)

Date: (DD/MM/YYYY)

Subject: Application to Visit Family from Hostel During Holidays

Respected Sir/Madam,

I am (Your Name), a student of (Your Class and Section) residing in room number (Your Room Number) at (Name of the Hostel). I am writing this application to seek your permission to visit my family during the upcoming holidays.

The holidays are scheduled from (Starting Date) to (Ending Date), and I wish to spend this valuable time with my family, who reside in (Your Hometown). My parents are eagerly awaiting my arrival, and it would also be an excellent opportunity for me to rejuvenate and gain motivation for the upcoming academic session.

I have maintained decent conduct and discipline during my stay at the hostel and have not been involved in any misbehavior or violation of hostel rules. I assure you that I will report back to the hostel on time after the holidays are over.

Kindly grant me permission to visit my family during the holidays. I would be highly obliged for your kind consideration.

Thanking you,

Yours sincerely,
(Your Name)
(Class and Section)
(Room Number)
Contact Number: (Your Contact Number)

Casual Day Outing Permission Application for Hostel Residents

Casual Day Outing Permission Application for Hostel Residents

To,
The Warden,
(Name of Hostel),
(Name of Institution),
(Address),
(City), (Pin Code)

Subject: Casual Day Outing Permission Application for Hostel Residents

Respected Sir/Madam,

I am (Your Name), a resident of Room No. (Room Number) in (Name of Hostel). I am writing this application to seek your kind permission for a casual day outing for the hostel residents on (Date). The purpose of this outing is to provide an opportunity for the residents to relax and rejuvenate themselves amidst their hectic academic schedules.

The proposed outing will be organized to (Name of the Destination) which is located at a distance of approximately (Distance in kilometers) from the hostel. The residents will be leaving the hostel premises at (Time) and will return by (Time) on the same day. We ensure that all the necessary safety measures and guidelines will be followed during the outing. Additionally, we will be responsible for our own transportation and expenses.

We kindly request you to grant us permission for the proposed day outing and provide us with any further instructions or guidelines that we should follow. Your approval will greatly benefit the hostel residents and help us foster stronger bonds among ourselves.

Thank you for considering our request.

Yours sincerely,

(Your Name)
(Room Number)
(Name of Hostel)
Contact Number: (Your Contact Number)

Parental-Guided Official Leave Application for Hostel Inmate

Parental-Guided Official Leave Application for Hostel Inmate

To,
The Warden,
(Name of the Hostel),
(Address),
(City)

Subject: Parental-Guided Official Leave Application for Hostel Inmate

Respected Sir/Madam,

I, (Your Name), am a resident of room number (Your Room Number) in our esteemed hostel. I am writing this application to kindly request leave from (Start Date) to (End Date), as my parents have planned a family event during this period which requires my presence.

My parents have instructed me to inform you about this and seek your permission for the same. I assure you that I will complete any assigned work or responsibilities before leaving and will not let this absence hamper my academic performance or hostel duties.

Kindly consider my request for leave and grant me the necessary permission. I will be highly obliged for your kind cooperation and understanding.

Thanking you,

Yours faithfully,
(Your Name)
(Room Number)
(Your Contact Number)
(Email Address)

Short-Term Hostel Leave Application for 2 Days

Short-Term Hostel Leave Application for 2 Days

To,
The Hostel Warden,
XYZ Hostel,
ABC University,
New Delhi, India

Subject: Short-Term Hostel Leave Application for 2 Days

Respected Sir/Madam,

I, (Your Name), a student of (Your Department), enrolled in (Your Course) and residing in Room No. (Your Room Number), XYZ Hostel, kindly request your permission to avail a short-term leave from the hostel for 2 days.

I need to visit my home (or mention the reason) on (Date – Day 1) and (Date – Day 2) and will ensure my return to the hostel on (Date – Day 3). I understand the rules and regulations of the hostel and assure you that I will abide by them during my absence.

I kindly request you to grant me the necessary permission and acknowledge my leave application. Your kind cooperation in this matter will be highly appreciated.

Thanking you in advance.

Yours sincerely,

(Your Name)
(Your Course and Department)
Contact Number: (Your Mobile Number)
Date: (Today’s Date)

How to Write Hostel Leave Application Request

Some writing tips to help you craft a better application:

  1. Clearly mention the purpose of your leave application in the subject line.
  2. Provide your name, roll number, and room number at the beginning of the application.
  3. Address the application to the warden or the person in charge of the hostel.
  4. Specify the dates for which you need leave and the total number of days.
  5. Explain the reason for your leave request, such as a family function or personal issues.
  6. Request for a temporary gate pass, if required.
  7. Provide contact information where you can be reached during your absence.
  8. Attach any supporting documents, if necessary.
  9. Maintain a polite and respectful tone throughout the application.
  10. Close the application with your signature and date.

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That’s it.

I am sure you will get some insights from here on how to write “hostel leave application request”. And to help further, you can also download all the above application samples as PDFs by clicking here.

And if you have any related queries, kindly feel free to let me know in the comments below.

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